Social network communities (Facebook, MySpace, LinkedIn, Twitter, etc.) are being used increasingly by faculty, staff and students to communicate with the campus community to post events and to communicate with each other. These online communities have helped students and other universities connect in many positive ways. At the same time, there are some cautionary lessons that have emerged from participating in online communities. Please take the time to read and understand this policy.
The University Social Media Policy only applies to social media accounts created to represent SAU groups, departments, programs, etc. and does not apply to private individual accounts.
As part of SAU's commitment to building community and supporting the educational mission of the institute we are also expected to act with honesty, integrity and respect for the rights, privileges, privacy, and property of others.
St. Ambrose University Social Networking Policy:
Responsible communication, academic discourse and business use
Web-based social networking has introduced a new means of communication, collaboration and engagement to our learning environment. Guided by the Catholic Intellectual Tradition, we support the open exchange of ideas-among students, faculty, staff, alumni, community, and the broader world. As technology is influencing the speed, means, and audience for this exchange of ideas, it is incumbent upon all Ambrosians to use social networking responsibly. University members are expected to interact, electronically as well as personally and professionally, with honesty, integrity, and respect for the rights, privileges, privacy, and the property of others.
This policy is designed to support St. Ambrose in achieving its educational mission. This policy will continue to evolve as new technology becomes part of the St. Ambrose community.
1. "Bee" responsible. You are responsible for the content you publish. Individuals have been held liable for commentary deemed to be copyright infringement, defamatory, proprietary, libelous, or obscene. Identify yourself and use the first person. Do not post confidential or proprietary information about St. Ambrose University, its students, its alumni or your fellow employees. Know and follow St. Ambrose student, staff, and faculty policies.
2. "Bee" mindful and use good judgment. Ensure your profile and related content are consistent with how you wish to present yourself and/or the University. St. Ambrose's reputation depends in part on the relationships you maintain with each other and with external constituencies. What you publish may reflect on St. Ambrose as well as yourself. Do not use St. Ambrose's name or trademarks to promote or endorse any product, cause or political party or candidate. Avoid conflicts or apparent conflicts of interest.
3. "Bee" cautious. What you publish is available to the public for a long time. Not everyone is trustworthy. Be wary of sharing personal information in public forums. The apparent anonymity of technology can lead some to make poor choices.
4. "Bee" respectful. Don't use ethnic slurs, personal insults, obscenity, or engage in any conduct that would not be acceptable at St. Ambrose. Be wary of topics that may be considered objectionable or inflammatory. Be mindful of those around you when using mobile devices in public, specifically the classroom and any extracurricular or cultural event. Realize your activities may negatively impact the educational environment.
5. "Bee" truthful and transparent. Swiftly and visibly correct your mistakes, and don't alter previous posts without indicating that you have done so. Make sure that you have all the facts before you post.
6. "Bee" legal. Respect all laws: federal, state, local, including those governing privacy, copyright, harassment, ethics, and fair use. Obey the Terms of Service of any social media employed. Do not collect sensitive information via social media. Use of social media sites for recruiting cannot be the only or primary source as this may adversely impact the diversity of the applicant pool. Notify all applicants in advance of the intention to check social media sites for information.
7. "Bee" sure to cite your sources. Do not use material without the express approval of the source. When making a reference, link back to the source whenever possible. Do not use photos without obtaining proper releases from identifiable persons.
8. "Bee" thoughtful. There is a limit to campus electronic resources. Use the University's assets for their intended purposes and consistent with your position on campus. Respect that your on-line activity impacts those around you as electronic resources, like bandwidth, are limited and used by many others. Activities that support our educational mission have priority access to campus electronic resources.
9. "Bee" a valued member. Make sure you are contributing valuable insights. Do not post self promoting information. Do not spam. Be present and responsive. Update social media sites frequently.
Online activities during work hours must be related specifically to the employees' job duties. While some departments at St. Ambrose use social media as a professional and educational tool, St. Ambrose reserves the right to limit or disallow the use of social media in instances when it is not relevant to an employee's work.
When using social media for personal use:
Identify yourself-by name and write in the first person. You may identify your affiliation with St. Ambrose but you must make it clear that you are speaking for yourself and not on behalf of St. Ambrose. Use a disclaimer such as: "The views expressed are mine and mine alone and do not represent the views of St. Ambrose University my employer or any other person." Only St. Ambrose officially designated offices and employees may speak on behalf of the University.
Use your personal email address, not your St. Ambrose address. St. Ambrose telephone numbers, St. Ambrose email addresses, and St. Ambrose images are not to be posted on personal social media profiles.
If you create a post that in some way endorses St. Ambrose University, whether such endorsement is officially approved or endorsed by St. Ambrose or not, make sure to disclose your relationship with St. Ambrose in such post. Never hide your identity for the purpose of promoting St. Ambrose University through social media.
Ensure your activity does not interfere with your work commitments.
Do not use the St. Ambrose trademarks for personal or non-official use.
Official University Media
The only electronic media site authorized to speak on behalf of the University is the University's website located at www.sau.edu, which is overseen by the Office of Communication and Marketing (563-333-6295). University offices, departments and groups that wish to create their own social networking site or other electronic media must contact the Center for Instructional Design and Technology (CIDT; 563-333-6496 or EisenlauerLindaM@sau.edu). The CIDT review all approved sites on a periodic basis to ensure the site is operating in accordance with all approved University policies, including this policy.
Protect and do not share your passwords or usernames. Use unique passwords.
"Bee" aware of privacy settings and who can see your information.
Use caution in sharing personal information. St. Ambrose core values of "trust and personal responsibility" should be reflected in campus interactions. However, those outside of St. Ambrose do not necessarily abide by the same values. Exercise personal responsibility whenever you use a public forum.
Web-based social networking conducted on St. Ambrose equipment is not private. Although St. Ambrose does not pre-screen posted content, St. Ambrose has the right to monitor network use on campus and to make sure electronic resources are being used in compliance with University policy and local, state, and federal law. St. Ambrose has the right to remove, in its sole discretion, any content that St. Ambrose believes violates this or other St. Ambrose policies. St. Ambrose reserves the right to check employees' publicly available on-line profiles and can act accordingly in response to content inconsistent with the terms of this and other St. Ambrose policies. Any violation that is discovered will be followed up on using the applicable policy.
Any individual who does not comply with the terms of this policy is subject to disciplinary action by the University, including termination of employment or expulsion. Individuals who believe they have witnessed a violation of this policy may report alleged violations to the Director of Human Resources or their direct supervisor.