Student clubs/organizations may want to book an artist or entertainer for their event on campus. In order to successfully book an event, please read the tips below.
Booking Entertainment and Paying Vendor: In order to remember important information such as event set-up, contract information, venue time and location, etc., please follow the Event Checklist (pdf).
Once the club/organization receives the vendor's contract for purchase, the vendor must complete a Tax W-9 form and the student organization must submit the completed form to General Accounting before the vendor is able to perform on campus. Additionally, the student organization must complete a check request form. Once check requests are made to General Accounting, it it takes 7-10 business days before money is distributed. It is important to submit check requests at least two weeks prior to the event.
Reserving a Room or Space on Campus for Event: Room Reservations must be made at least 14 days prior to the event. Please see the list of rooms that can be reserved as well as the room reservation policies (pdf).
Food Service Approval: All food arrangements for events can be made through Sodexo Catering at St. Ambrose University. Sodexo Catering will supply you with the catering menus and work with you to help you choose the right food for your event. Please be sure to obtain your event space before ordering food service for your event.
Important Contact Information
Rogalski Center, 1st floor
Ambrose Hall, 1st Floor
Recognition Handbook (pdf)