Study Abroad


Student Responsibilities for Short-term Study Abroad

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Occupational therapy students in Ecuador. Photo submitted by SAU student Mary Lohberg.

Participating in a short-term course abroad is not as simple as completing an application and packing your bags. There are a lot of steps one must take along the way. Clear expectations and regular communication are key factors in the success of your program. Below we've listed the major responsibilities of students throughout the short-term study abroad process. This list is not exhaustive and some items may vary by program.

Students will:

  • meet with the faculty leader and/or the Center for International Education to learn more about the program.
  • review the program information on the SAU Study Abroad Portal and/or website.
  • meet with the Financial Aid Office to discuss funding options, if applicable.
  • electronically distribute reference forms and the Dean of Students form at least 1-2 weeks prior to the application deadline.
  • follow up with references to make sure your recommendations are submitted on time.
  • complete your online application and submit your transcript to the Center for International Education by the deadline.
  • submit an application deposit ($500) in the form of cash, check or money order to the Center for International Education by the application deadline.
  • make all checks payable to the St. Ambrose University. The deposit is non-refundable after the application deadline unless the program is cancelled or if you are not accepted.
  • apply for a passport as soon as you are accepted into the program, if applicable, OR...
  • ensure that your current passport is valid for at least 6 months after the end of the program.
  • submit a copy of your passport photo page to the Center for International Education.
  • submit a commitment fee to the Center for International Education within 4 weeks of being accepted into the program. The commitment fee is non-refundable after the deadline unless the program is cancelled.
  • accurately fill out and submit all forms and fees necessary to apply for a visa, if applicable.
  • fill out and submit any post-acceptance forms to the Center for International Education, including but not limited to the liability and discipline policy forms.
  • pay your remaining balance directly to Student Account Services by the deadline. Failure to do so could result in you being removed from the program roster without a refund.
  • receive credit and grades for the study abroad course. If a course is for credit, you may not opt out and take zero credits.
  • refrain from exceeding the maximum of 18 credits per term.
  • attend all pre-departure meetings associated with your study abroad program.
  • make your own arrangements to get to the airport (usually O'Hare or Moline) three hours prior to departure for international flights.
  • travel round-trip with the entire group. No exceptions.
  • be on time, present and prepared for all class sessions, site visits, excursions, activities, etc. associated with your study abroad course. Remember, this is NOT a vacation.
  • be respectful to faculty leader(s), fellow classmates, and the local resident population for the duration of your study abroad program.
  • remember that what you put into your study abroad experience is what you will gain from it.
  • refrain from any behavior that will jeopardize, endanger or disrupt the program or any of its participants. Failure to do so could result in immediate dismissal from the program.
  • take care of yourself. Students should stay properly nourished, hydrated and rested.
  • notify the faculty leader(s) immediately if you experience any health issues while abroad.
  • fill out a program evaluation when you return from your program.