The following form allows students to request that no directory information be released outside of St. Ambrose.
Privacy Request (PDF)
This next form allows students to retract a previous request that no public information be released outside of St. Ambrose.
Some students have the need to be able to designate that their private academic information be released to specified others (parents/guardians).
What is FERPA?
The Family Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment, is a federal law that protects the confidentiality of student education records. Under this act, the student has the right to access their education records, the right to request corrections to these records and the ability to limit disclosure of information from these records. Finally, a student is eligible under FERPA to file a complaint with the Department of Education.
A student education record may include, but is not limited to, a document in the Office of the Registrar; a computer printout in a faculty member's office; a computer display screen; or notes taken during an advisement session.
What is directory information?
St. Ambrose may disclose directory information on a student without violating FERPA. This information can be released or published without a student's written consent. The following is classified as directory information:
Students can request this information be restricted by completing the Privacy Request Form.
Disclosure of education records
SAU will disclose information, outside of directory information, from a student's education record only with the written consent of the student except in the following circumstances:
SAU officials with a "legitimate education interest."
A school official is a person employed by the university in an administrative, clerical, supervisory, academic or research or support staff position (including law enforcement personnel and health staff); a faculty member; a person or company with whom the university has contracted (such as an attorney, auditor, collection agent or official of the National Student Clearinghouse); a person serving on the Board of Directors; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate education interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Procedure to inspect education records
Students may review their education records upon request to the Registrar or Assistant Registrar. To assist us in better serving our students, please indicate the information you would like to inspect. Arrangements will be made to review these records within 45 days of the request.
If a record contains information about more than one student, the student may inspect only records that relate to himself/herself. The student has the right to inspect the record in question but the university does not routinely make copies of this information for students. Requests for copies will be considered on an individual basis.